Handling of Personal Information

1．Company Name

Field Planning K.K.

2．Personal Information Protection Manager

Tomohiro Haishima, President and Representative Director
Address: Morita Building 4F, 2-16-5 Iwamotocho, Chiyoda-ku, Tokyo
Field Planning K.K. Information Management Department
Contact e-mail: info@syotaibiyori.com

3. Purpose of Use of Personal Information

We collect Personal Information for the following purposes:

(1) Retained Personal Information
・Member information
For use within the scope deemed necessary for the operation of the service, such as when making reservations at or contacting partner facilities necessary for using the service, when providing information on our services or the services of partner facilities, when trouble occurs, or when requested to submit information by regulatory authorities or administrative agencies, etc.

・Business partner information
For use within the scope necessary for the operation of services such as business negotiations, business communications, order placement, billing and payment operations, etc.

・Employee information
For personnel and labor management, operational control, and security management

・Recruitment information
For recruitment purposes

・Inquirer information
To respond to inquiries

(2) Other Personal Information Acquired
・Information obtained from recruiting websites
To notify applicants of our decision to accept or reject them for employment

4．Provision of Personal Information to Third Parties

The company will not disclose or provide your Personal Information to third parties unless:
(1) You have given consent.
(2) The disclosure or provision is required by law.
(3) The disclosure or provision is required to protect the life, body, or property of a person, but it is difficult to obtain your consent.
(4) It is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain your consent.
(5) It is necessary to cooperate with the central government or local governments when they perform their public administrative duties and obtaining your consent could adversely affect the execution of such duties.

5. Outsourcing of Handling of Personal Information

To provide our services, we may outsource some of our operations and entrust Personal Information to subcontractors, with whom an agreement on the handling of Personal Information is concluded. Also, we will appropriately manage and supervise the entrusted company.

6. Disclosure of Personal Information

Regarding the acquired Personal Information, we will respond to requests for notification of the purpose of use, disclosure, correction, addition or deletion, suspension of use, erasure, and suspension of provision to third parties from the person himself or his agent. For requests for disclosure, etc., contact us using the details provided below.

7. Voluntary Nature of Provision of Personal Information

Whether or not you provide us with personal information is at your discretion. However, if you do not provide us with the required personal information, we may refuse to provide you with our services or may not be able to provide you with appropriate guidance.

8. Acquisition of Personal Information by Methods Not Easily Recognizable by the User

Cookies are used to identify you as a member when you visit our website. Cookies do not violate your privacy and do not have any adverse effect on your computer. Our site uses an SSL (Secure Sockets Layer) data encryption system for all areas where Personal Information is entered. Furthermore, measures such as the deployment of anti-virus security systems, etc. are adopted to protect the information on the site. However, given the nature of Internet communication, this does not provide a complete guarantee of security.

9. About Authorized Personal Information Protection Organization

This company is a member of JIPDEC, accredited by the Personal Information Protection Commission (PPC). If you have a complaint or wish to make a consultation in relation to Personal Information handled by us, you may directly address it to JIPDEC using the contact information below.

Name: JIPDEC｜Accredited Personal Information protection organization
Contact: Personal Information Protection Consultation Service Office
Address: Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
Tel: +81-3-5860-7565 / 0120-700-779 (domestic toll-free calls)

■Procedures for Requesting Disclosure, Correction, and/or Deletion of Personal Information

Requests from the person concerned or his/her representative for notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties of personal information held by the company (hereinafter referred to as "Request for Disclosure, etc.") will be handled by the following procedures.

1．Point of Contact

For "Request for Disclosure, etc." contact the following "Contact for inquiries regarding the handling of personal information" by e-mail or post.

[Contact for inquiries regarding the handling of personal information]
Morita Building 4F, 2-16-5 Iwamotocho, Chiyoda-ku, Tokyo
Field Planning K.K. Information Management Department
Contact e-mail: info@syotaibiyori.com

2．Identification Procedure

When making a "Request for Disclosure, etc.", we will verify your identity.
Please provide us with your registered membership number, telephone number, and name to verify your membership information when you make a request.

3．Handling Fee

You will be responsible for the shipping fee if you wish to receive written notification by mail for "notification of purpose of use or request for disclosure".

4．Response Method

Responses for "Request for Disclosure, etc." will be sent to your registered e-mail address as a general rule.